Emergency Notification System-What is it and why should you use it?

Automation nowadays is a must have in every industry. It is everywhere, and its penetration and sophistication are increasing. There is a lot of debate regarding automation especially regarding the threat that poses to employees when it comes to replacing them.

However, a lot of people do not understand that not all jobs can be automated. In some cases, trying to automate tasks can have negative effects on the whole process. For example, it would be impossible to automate the tasks of a secretary. Even if companies find ways to do so, the end result would not be as good as it would be if a human handled such tasks.

One thing is for sure, though, automation is changing the way we live our lives. But should it change the way you communicate with your employees?The answer is yes, especially when it comes to emergencies.

What we can definitely say about emergencies is that they do not run on a clock. Crises cannot be predicted, nor entirely prevented, but the reaction to them can be planned for. Through human ingenuity and reason, the effects of a disaster can be minimized. Workspaces that take the time to prepare for potential threats and equip accordingly – with a carefully considered series of actions – are empowered during an emergency situation.

When an issue arises, the faster you can be alerted to it, the faster you can respond to and resolve it. Moreover, it is not just senior management who may need to know about an issue. Depending on your company’s needs except of your employees, you may also need to alert your customers, partners or suppliers.

The argument in favor of automated emergency notifications is very straightforward. During an emergency every second counts so critical alerts that can be automated should be automated.  However, companies have to acknowledge the fact that totally unpredictable events cannot be automated. Even if your company has developed an all-inclusive emergency plan there’s no way that you will be able to automate alerts for every threat.

In this post, we will focus on foreseeable events that can be automated.

What do you need to automate your emergency notifications?

At the very least, you need

1) a foreseeable emergency

2) an associated trigger

3) a flexible emergency notification system like instaGuard that can manage your alerts

emergency notification system

A Foreseeable Emergency

Calling the emergency “foreseeable” doesn’t mean that you have to know exactly what will happen and when it will occur. But you need a good enough idea of the threat to plan an alert and associate a trigger. Some examples of foreseeable emergencies are:

  • A fire started in your office
  • A cyber-attack
  • A breakdown of your servers

Keep in mind that when the implementation of a sensor is not possible the “trigger” can always be an employee of your company responsible for the event.

An Associated Trigger

Once having identified a foreseeable emergency, if you want an automated emergency notification related to it you will need to identify a trigger associated with that event. This trigger varies depending on the emergency but eventually it is a way of letting your system know that something is happening right now. The following are example triggers for the emergencies described apreviously.

  • A smoke sensor
  • A software in your systems identifying viruses/attacks
  • A sensor in your systems identifying power surges or hardware problems

A Flexible Notification System

 Finally, you need a flexible emergency communication system like instaGuard. A trustworthy and flexible emergency notification system should help any organization reach all of its employees, no matter where they are located, with critical information and notifications, instantly. A proper system will ensure everyone gets the messages they need, when they need them.